Retrieving Data from a Collaborative Space via Exchange Management

Retrieving Data from a Collaborative Space Using Exchange Management

For administrators and technical users of the 3DEXPERIENCE platform, extracting structured data from a Collaborative Space is often necessary for migration, integration, or archiving purposes. One of the most efficient and controlled ways to do this is through a predefined batch process in Exchange Management.

This guide walks you through executing a Global Export from Collaborative Space using the Batch Monitor available within the Exchange Management toolset.

Step 1: Launch Exchange Management

Start by accessing the Exchange Management module:

  1. Open Exchange Management from the 3DEXPERIENCE Administration tools.
  2. In the action bar, select Tools
  3. Expand the action bar if necessary
  4. Click on Utility to access the list of available system batches
Retrieving Data from a Collaborative Space Using Exchange Management

This area allows execution of administrative-level operations, including data export, import, and synchronization tasks.

Step 2: Locate the Export Batch

From the Utility list:

  • Search for and select the batch named Global Export from Collaborative Space

This batch is designed to extract a full dataset from a Collaborative Space, including:

  • Business objects
  • Metadata
  • Relationships
  • Document attachments

[ Note: Ensure you have the required permissions (e.g., Administrator, Platform Manager) to execute this operation. ]

Step 3: Execute the Export

Once the correct batch is selected:

  • Initiate the Global Export from Collaborative Space process

The system will begin collecting and packaging the data associated with the selected Collaborative Space. The duration depends on the number of objects and overall data volume.

Step 4: Review the Export Result

Upon successful execution, the output will include:

  • A structured archive of the Collaborative Space
  • Associated files and attachments
  • Export logs and metadata mappings (if configured)

This exported package can be used for:

  • Platform-to-platform data migration
  • Archival storage
  • External system integration
  • Pre-upgrade validations

Technical Considerations

  • The Exchange Management tool must be properly configured in your environment.
  • Batch execution can consume system resources—schedule during off-peak hours.
  • Confirm the export path and target directories have sufficient storage.

Conclusion

Exporting from a Collaborative Space using Exchange Management and the Global Export batch provides a robust and controlled method for retrieving data in a scalable format. This method is ideal for system administrators, migration teams, and enterprise integration projects.

For automation or scripting needs, these operations can also be managed through server-side batch scheduling or integrated into ETL pipelines with appropriate access control.

How to View Platform Administrators in 3DEXPERIENCE as a Member

How to View Platform Administrators in 3DEXPERIENCE as a Member

How to Find Platform Administrators in 3DEXPERIENCE – A Step-by-Step Guide

If you're looking for a blog that guides you step by step on how to find Platform Administrators in 3DEXPERIENCE, you’re in the right place! Whether you need to contact an administrator for role assignments, technical support, or platform management, this guide will walk you through the exact process. By following these simple steps, you can quickly identify who manages the platform and ensure smooth collaboration within your team.

How to View Platform Administrators in 3DEXPERIENCE as a Member

Introduction:

The 3DEXPERIENCE platform is a comprehensive suite of tools designed to help teams collaborate and manage projects. One important aspect of managing a 3DEXPERIENCE instance is knowing who the platform administrators are. While administrators can easily view other admins through the Platform Manager role, did you know that a member can also check the list of administrators? In this blog, we'll walk you through how to view who the administrators are in the 3DEXPERIENCE platform from a member's perspective.

platform administrators 3dexperience

1. Understanding the Platform Manager Role

Platform administrators typically hold the Platform Manager role, which comes with access to various apps, including the Members Control Center app. The Members Control Center is the primary tool for platform admins to manage and view details of users, including the list of other admins.

  • Platform Manager Role: A special role granted to platform administrators.
  • Members Control Center: An app that allows admins to see all users and their roles.

However, did you know that even members can also view who the platform administrators are? Let's explore how.

2. Viewing Administrators from the 3DSwymer Role

In addition to the Platform Manager role, another useful tool for seeing platform administrators is the 3DSwymer role. Here's how you can view the admins if you're logged in with this role.

Step 1: Access the User Groups App

As a member with the 3DSwymer role, you have access to the User Groups app. Here’s how to get started:

  1. Log into the 3DEXPERIENCE platform.
  2. Navigate to the 3DSwymer role in the app launcher.
  3. Open the User Groups app.

Step 2: Clear All Filters

Once you're inside the User Groups app, it’s important to clear any pre-existing filters so you can perform a clean search:

  1. Look for the filter options at the top of the screen.
  2. Clear all filters to ensure a fresh search.

Step 3: Search for the Platform Administrators Group

Next, use the search bar to locate the Platform Administrators Group:

  1. In the search field, type “Platform Administrators”.
  2. Select the Platform Administrators Group from the search results.

Step 4: View Platform Administrators

After selecting the Platform Administrators Group, you should now be able to see a list of all users who have administrative privileges for your tenant. This includes the platform administrators who manage the overall settings and configuration of the 3DEXPERIENCE platform.

  • Platform Administrators Group: This group contains all members who have administrative privileges, such as user management, role assignments, and tenant configuration.

Conclusion

Even as a member, you can easily identify the platform administrators within your 3DEXPERIENCE instance using the 3DSwymer role and the User Groups app. By following the simple steps outlined above, you can gain visibility into who has the power to manage the platform and make critical changes. This can be particularly useful for communication or troubleshooting purposes.

Back to Top
Product has been added to your cart